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Information for sailors about the ILCA Entry system

This page is aimed at describing how the ILCA Entry System works and what sailors need to do if they would like to attend ILCA World Championships. We hope that you can find all the information you are looking for here, but in case of any questions, please do not hesitate to contact the ILCA Team.

If you are interested in attending an ILCA World championship you must first apply for a place through the ILCA web site.

To apply for a place is easy: simply go the the ILCA Events pages, select the championship you wish to enter and then select 'Application Form' from the menu displayed on the left. To complete an application you will need an ISAF number which can be searched for or a new number registered on the ISAF web site

You should also consider before making your application if you would require a charter boat for the championship. Once you have all of the information go to the application form, fill in all the details and submit the form. Your name will then appear on the 'Application List'.

As part of the Application process you will be asked to pay an application fee. This application fee will later be deducted from your entry fee, if you are offered a place or it will be refunded in certain circumstances (see section Possible Questions below).

You will also be sent an email asking to you to verify your email address by clicking on the link in the email. This is to make sure that you will be able to receive emails from ILCA to the email address you provide in your application form. You will not be able to receive a place offer if your email address has not been verified.

Once the 'Application for Entry' period has passed, your national Laser Class association will rank the sailors from your country according to the qualification and/or ranking system in your country.

You will then receive an email from ILCA. There are three possible scenarios:

  1. You will receive a place offer: you can select to either accept or decline your place offer. You will have two weeks to complete your entry or decline your place. If you do not react to your place offer, it will be automatically cancelled and the place offered to an alternative sailor.
  2. If more sailors have applied than there are places available, you may receive an email explaining that you have been placed on a waiting list. If a place becomes available later on you will be sent an email explaining how to enter and giving you two weeks to complete entry. Again if you do not react to your place offer the within two weeks, the offer will be cancelled and the place offered to another sailor.
  3. Your application could be declined by your District.

Below you can see a visual representation of the Application for Entry process:

Entry System Sailors

Possible Questions:

Q) If a sailor wants to enter after the end of the "Application for Entry" period is this possible and what will happen?

A) Late application can be made (please check the Notice of Race for the date from which extra places will be offered). Late applicants are only eligible for extra places. Laser Class Associations will need to process any late applications deciding if these sailors should be entered into the list for requesting extra places or if the application should be declined.

Q) Can a Laser Class Association or other person complete an application for entry on behalf of a sailor?

A) Yes, it is preferred that a sailor make his or her application themselves but there is the opportunity for a Laser Class Association, coach or parent to make the application on the sailors' behalf.

Q) My email address has changed. What do I do?

A) You must email ILCA as soon as possible to advise of your changed email address. ILCA will then send a verification e-mail to your new email address to make sure you will be able to receive emails from ILCA to the new email address.

Q) I have made an application for entry but have not received any emails from ILCA. What do I do?

A) You can check whether your application has been received by ILCA by searching for your name on the application list. If your name does not appear, then your application has not been received and you should try again making sure to read all prompts and information. If your name does appear on the application list then please email ILCA with your name, ISAF number and name of the championship.

Q) I want to cancel my application. Will I receive a refund for my application fee?

A) You can cancel your application before the end the application period and receive a refund of the application fee less a $5.00 processing fee. Please check the Notice of Race section Entry Applications and Entry Process for exact date. In addition, if you were not offered an allocated place and your application has been added to the waiting list for extra places, then you can cancel your application via the ILCA website before the date stated in the Notice of Race point 3.10.c. Any cancellations after this date will not be refunded the application fee.

Q) I did not receive a place offer to the championship. Will I receive a refund for my application fee?

A) Yes, if by the time the entry closes, you have not been offered a place, the application fee (less $5.00 for processing and bank fees) will be refunded to you.

Q) I received a place offer but I am no longer able to attend the champion. Will I receive a refund for my application fee?

Yes, the applicant is offered a place and refuses the offered place, the application fee will be refunded.

If you require further assistance please contact entry@laserinternational.org.

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